WELCOME TO GAIA ERP

Privacy Policy

Last updated: 17/10/2025

1. Introduction

Gaia ERP Ltd (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website, communicate with us, or use our services.

We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who We Are

Gaia ERP Ltd
Company Number: 16633688
Registered Address:
85 Great Portland Street, First Floor
London, W1W 7LT
United Kingdom

Email: info@gaiaerp.com
Tel: +44 (0) 203 697 4169

Gaia ERP Ltd specialises in IT and SAP recruitment services, connecting consultants and clients across Europe, the Middle East, and Africa.

3. What Information We Collect

We may collect and process the following types of personal data:

  • Contact details: name, email address, phone number, job title, and company name.

  • Professional information: CVs, employment history, skills, and qualifications.

  • Business data: details about your organisation and recruitment needs.

  • Website usage data: IP address, browser type, and browsing behaviour (via cookies or analytics tools).

4. How We Use Your Information

We use your personal data to:

  • Provide and manage recruitment or consulting services.

  • Match candidates with suitable job opportunities.

  • Communicate with clients and candidates about roles or services.

  • Manage billing, contracts, and business relationships.

  • Improve our website and service offerings.

  • Comply with legal and regulatory obligations.

We will only use your data when the law allows us to and for legitimate business purposes.

5. How We Share Your Information

We may share your personal data with:

  • Clients seeking candidates (only with your consent).

  • Service providers that support our business operations (e.g., IT, accounting, or marketing providers).

  • Legal or regulatory bodies where required by law.

We never sell or rent your personal information to third parties.

6. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes we collected it for, including legal, accounting, or reporting requirements.
You can request deletion of your data at any time (see Section 8).

7. Data Security

We have implemented appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, or misuse.

8. Your Rights

Under the UK GDPR, you have the right to:

  • Access a copy of your personal data.

  • Request correction or deletion of your data.

  • Object to processing or request restriction.

  • Withdraw consent at any time.

  • Request data portability (transfer of your data).

To exercise your rights, please contact us at info@gaiaerp.com or call +44 (0) 203 697 4169.

9. International Transfers

If we transfer data outside the UK or EEA, we ensure it is protected through appropriate safeguards such as Standard Contractual Clauses or equivalent measures.

10. Cookies

Our website may use cookies to improve user experience and analyse website traffic. You can manage your cookie preferences through your browser settings.

11. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website with the updated date.

12. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact:

Data Protection Officer
Gaia ERP Ltd
85 Great Portland Street, First Floor
London, W1W 7LT
United Kingdom
Email: info@gaiaerp.com
Tel: +44 (0) 203 697 4169